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Under 11's
Matches
Medway rugby club
View with google mapsMatch details
Match date
Sun 08 Oct 2023
Kickoff
10:00
Meet time
09:30
Location
Instructions
Medway Rugby Football CLUB
Mini’s Festival
Sunday 8th October 2023
at Medway RFC
KEY INFORMATION:
Medway contact on the day Michelle Derby
Mobile :07772673597
Email: michelle.darby2012@gmail.com
Registration:08.45am – 9:30 a.m.
Referees Briefings: 09 45 a.m. (Age group briefings at pitch-side flags)
First Matches Kick Off: 10.15am
Festival ends: 2pm (aprox).
Dear Participating Club,
Medway RFC are looking forward to welcoming you to this year's Mini’s Festival
Within this letter, we hope that you will find all necessary information to ensure your club has an enjoyable and successful day.
PLEASE DISTRIBUTE THE ENCLOSED INFORMATION TO ALL MEMBERS OF YOUR CLUB TRAVELLING TO THE FESTIVAL.
Parking:
We have on-site parking for 750 cars. Please encourage car sharing as much as possible so that we can get vehicles on site and parked in a timely manner.
Entry to the ground will be £5.00 per car. (Please have debit/credit cards or money ready to facilitate a swift entry to the site).
Entrance is via Priestfields Road, Rochester ME1 3AD
Our on-site parking is on grass areas of our ground. In wet conditions this is restricted and on road parking in the local area is required. Should we need to use off-site parking we will issue additional information prior to the festival event. We respectfully ask that everyone is considerate to our neighbours, and only use the allocated on-site car parking. Please do not attempt to park in Lillymount Drive (opposite the club main entrance) as this is a private road. All cars are parked at the drivers’ own risk.
If visitors require disabled parking, please could they contact jo.chester11@virginmedia.com so that specific arrangements can be made to meet individual needs.
Entry:
Entry is by programme only at £5 per car or family.
These will be available for sale at entrances to the playing area and the car parking area. Programmes contain all details of the day’s events and information which we would like to communicate to participants and spectators. Please ensure parents and club coaches are aware of entry fees.
Registration:
The registration point will be inside the Clubhouse (8.45am-9.30am)
Registration forms are appended and MUST be completed, including the RFU registration ID of each player, before you can register your team. Coach, referee and first aider mobile contact information is also required on team registration forms.
Team selection
Our festival is a mixed ability event and we would ask that you take note of this for your team selections. Regulation 15 Age Grade Rules will apply to rugby games.
Presentations
There will be celebration presentation ceremonies for each age group, by our club age group head coaches, at pitch-side at the close of play.
Referees:
It is the responsibility of each participating team to provide a referee. Should you not have a referee the team coach will be required to referee matches. Referees must attend age group briefings in their respective playing areas prior to matches commencing. Briefing – at 9:45am. The Tournament Referee can advise on standardisation of refereeing on the day. Referees are requested to adopt a zero-tolerance approach with regard to disciplinary issues. Players, coaches, and spectators are required to observe the appropriate Codes of Conduct.
Photography
The organisers recognize the need to ensure the safety and well-being of all the youngsters playing in the festival. As a part of this commitment the taking of photographs will be permitted only within the guidelines laid down by Kent RFU. Accredited Press photographers will also be present.
Refreshments
• Refreshments will be available from the clubhouse, Math School pavilion and gazebos around the site throughout the day.
• Refreshments will include bacon rolls, burgers, pasta, pizzas, waffles, ice cream, hot & cold drinks and cakes.
• Beer will be available from the clubhouse, from 12pm.
• Please note that no barbeques are allowed on site.
Toilets
• Toilets are located in the clubhouse, in the club changing rooms and in the Math School pavilion. There will also be porta loos at more remote areas of the club grounds.
• Disabled toilets are available in the clubhouse.
First Aid
• Each team should come equipped with a first aid kit and appropriately trained first aider. (Where two teams are entered into one age group, one equipped first aider is required as a minimum. Where three or more teams are entered in an age group, two equipped first aiders are required as a minimum).
• Additional Festival first aid teams will be located in the first aid tents.
Kit
• Please ensure that any protective clothing / padding worn by players, together with boot studs conforms to the laws of the game and RFU guidelines.
• If your team has a second set of colours (shirts), please bring them along, colour clashes occasionally happen.
Match Schedules
• Match schedules will be distributed to clubs on Friday 6th October in PDF format. Any updates will be sent out prior to the festival if required. Please could these be forwarded to parents, coaches and referees. Pitch marshals will have hard copies of playing schedules for reference.
• Please try to keep to the match playing schedule – right pitch – right time. Pitch marshals will be on hand to assist.
• Final matches are scheduled to take place at 12.55pm.
Playing areas/site
• U7 and U9 matches will take place at Sir Joseph Williamson’s Mathematical School – accessed via a gate from our club grounds. (There will be toilet facilities and food and drink outlets available in their sports pavilion).
• Team tents can be erected around the site (except in high winds).
• Well behaved dogs on leads are allowed (but not encouraged) on site. Please clean up after them and keep them well away from the playing surfaces.
• Please use black sacks for rubbish and deposit these at the bins near the club house before you leave.
Emergencies
• The festival is co-ordinated on the day from the club house, which is linked to key personnel around the playing areas by walkie-talkies. Please report any problems regarding the playing area or general matters such as ‘lost’ or stray children directly to the registration area.
• Emergency contact details and club address are at the top of this letter.
Michelle Darby & Mel Butler
Medway RFC Mini Chairpersons
Mini’s Festival
Sunday 8th October 2023
at Medway RFC
KEY INFORMATION:
Medway contact on the day Michelle Derby
Mobile :07772673597
Email: michelle.darby2012@gmail.com
Registration:08.45am – 9:30 a.m.
Referees Briefings: 09 45 a.m. (Age group briefings at pitch-side flags)
First Matches Kick Off: 10.15am
Festival ends: 2pm (aprox).
Dear Participating Club,
Medway RFC are looking forward to welcoming you to this year's Mini’s Festival
Within this letter, we hope that you will find all necessary information to ensure your club has an enjoyable and successful day.
PLEASE DISTRIBUTE THE ENCLOSED INFORMATION TO ALL MEMBERS OF YOUR CLUB TRAVELLING TO THE FESTIVAL.
Parking:
We have on-site parking for 750 cars. Please encourage car sharing as much as possible so that we can get vehicles on site and parked in a timely manner.
Entry to the ground will be £5.00 per car. (Please have debit/credit cards or money ready to facilitate a swift entry to the site).
Entrance is via Priestfields Road, Rochester ME1 3AD
Our on-site parking is on grass areas of our ground. In wet conditions this is restricted and on road parking in the local area is required. Should we need to use off-site parking we will issue additional information prior to the festival event. We respectfully ask that everyone is considerate to our neighbours, and only use the allocated on-site car parking. Please do not attempt to park in Lillymount Drive (opposite the club main entrance) as this is a private road. All cars are parked at the drivers’ own risk.
If visitors require disabled parking, please could they contact jo.chester11@virginmedia.com so that specific arrangements can be made to meet individual needs.
Entry:
Entry is by programme only at £5 per car or family.
These will be available for sale at entrances to the playing area and the car parking area. Programmes contain all details of the day’s events and information which we would like to communicate to participants and spectators. Please ensure parents and club coaches are aware of entry fees.
Registration:
The registration point will be inside the Clubhouse (8.45am-9.30am)
Registration forms are appended and MUST be completed, including the RFU registration ID of each player, before you can register your team. Coach, referee and first aider mobile contact information is also required on team registration forms.
Team selection
Our festival is a mixed ability event and we would ask that you take note of this for your team selections. Regulation 15 Age Grade Rules will apply to rugby games.
Presentations
There will be celebration presentation ceremonies for each age group, by our club age group head coaches, at pitch-side at the close of play.
Referees:
It is the responsibility of each participating team to provide a referee. Should you not have a referee the team coach will be required to referee matches. Referees must attend age group briefings in their respective playing areas prior to matches commencing. Briefing – at 9:45am. The Tournament Referee can advise on standardisation of refereeing on the day. Referees are requested to adopt a zero-tolerance approach with regard to disciplinary issues. Players, coaches, and spectators are required to observe the appropriate Codes of Conduct.
Photography
The organisers recognize the need to ensure the safety and well-being of all the youngsters playing in the festival. As a part of this commitment the taking of photographs will be permitted only within the guidelines laid down by Kent RFU. Accredited Press photographers will also be present.
Refreshments
• Refreshments will be available from the clubhouse, Math School pavilion and gazebos around the site throughout the day.
• Refreshments will include bacon rolls, burgers, pasta, pizzas, waffles, ice cream, hot & cold drinks and cakes.
• Beer will be available from the clubhouse, from 12pm.
• Please note that no barbeques are allowed on site.
Toilets
• Toilets are located in the clubhouse, in the club changing rooms and in the Math School pavilion. There will also be porta loos at more remote areas of the club grounds.
• Disabled toilets are available in the clubhouse.
First Aid
• Each team should come equipped with a first aid kit and appropriately trained first aider. (Where two teams are entered into one age group, one equipped first aider is required as a minimum. Where three or more teams are entered in an age group, two equipped first aiders are required as a minimum).
• Additional Festival first aid teams will be located in the first aid tents.
Kit
• Please ensure that any protective clothing / padding worn by players, together with boot studs conforms to the laws of the game and RFU guidelines.
• If your team has a second set of colours (shirts), please bring them along, colour clashes occasionally happen.
Match Schedules
• Match schedules will be distributed to clubs on Friday 6th October in PDF format. Any updates will be sent out prior to the festival if required. Please could these be forwarded to parents, coaches and referees. Pitch marshals will have hard copies of playing schedules for reference.
• Please try to keep to the match playing schedule – right pitch – right time. Pitch marshals will be on hand to assist.
• Final matches are scheduled to take place at 12.55pm.
Playing areas/site
• U7 and U9 matches will take place at Sir Joseph Williamson’s Mathematical School – accessed via a gate from our club grounds. (There will be toilet facilities and food and drink outlets available in their sports pavilion).
• Team tents can be erected around the site (except in high winds).
• Well behaved dogs on leads are allowed (but not encouraged) on site. Please clean up after them and keep them well away from the playing surfaces.
• Please use black sacks for rubbish and deposit these at the bins near the club house before you leave.
Emergencies
• The festival is co-ordinated on the day from the club house, which is linked to key personnel around the playing areas by walkie-talkies. Please report any problems regarding the playing area or general matters such as ‘lost’ or stray children directly to the registration area.
• Emergency contact details and club address are at the top of this letter.
Michelle Darby & Mel Butler
Medway RFC Mini Chairpersons
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